Privacy Policy KBSComp — kbscomp.com / kbscomp.ca Version: 1.3 Effective date: October 14, 2026 Last updated: October 14, 2026

1. Introduction

KBSComp ("we," "us," or "our") is a competition management platform for kettlebell sport, operated as a sole proprietorship based in British Columbia, Canada. This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and British Columbia's Personal Information Protection Act (PIPA).

We also serve users in the United States. While US-specific privacy legislation varies by state, we apply the same privacy principles described in this policy to all users regardless of location.

By using KBSComp, you consent to the practices described in this policy.

2. Who We Are

KBSComp is a sole proprietorship based in British Columbia, Canada.

Privacy Officer: Privacy Officer, KBSComp Email: privacy@kbscomp.com

To exercise any privacy rights or submit a privacy-related inquiry, contact us at the email above.

3. Personal Information We Collect

We collect the following personal information:

From athletes during registration:

• Full name, email address, date of birth
• Body weight (for weigh-in and weight class assignment)
• Gender
• Club or gym affiliation, coach name
• Country of representation
• Event selections and bell weights chosen
• Participation type (in-person, live remote, or video submission)
• Payment confirmation reference (we do not store card data — see Section 6)

From competition organizers:

• Full name, email address, organization name
• Competition configuration details (dates, fees, policies)

From visitors who sign up for updates on kbscomp.com:

• Email address
• Whether you are an athlete, competition organizer or federation
• Your consent to receive updates, and when you gave it
• A scrambled (hashed) version of your IP address, used only to limit repeated sign-ups. We do not store your IP address itself.

Automatically collected:

• IP address, browser type, device type, pages visited, and timestamps via hosting and application logs

4. Why We Collect This Information

We collect personal information for the following purposes:

• To process athlete competition registrations
• To assign athletes to weight classes, flights, and events
• To communicate competition details, confirmations, and results to athletes and organizers
• To generate competition rosters, flight lists, and results reports for competition organizers
• To let competition organizers share flight lists and results with participants, through a link the organizer controls
• To share athlete results with national or international federations where the competition organizer has sanctioned the event
• To maintain historical competition records
• To send updates to people who asked for them on kbscomp.com
• To improve the KBSComp platform

We collect only what is necessary for these purposes.

5. Consent

We collect personal information with your knowledge and consent, obtained at the time of registration via an explicit acknowledgment. You may withdraw consent at any time by contacting our Privacy Officer, subject to legal or contractual restrictions. Withdrawal of consent may affect our ability to provide services to you.

Signing up for updates on kbscomp.com uses a separate consent box that is never ticked for you, as required by Canada's Anti-Spam Legislation (CASL). Every update email includes a way to unsubscribe. Signing up does not create an account.

6. Payments

KBSComp does not collect, process, or store credit card or banking information. Payments are processed by third-party payment processors (Stripe or Mindbody, depending on the competition organizer). Their respective privacy policies govern the handling of your payment information.

7. Disclosure to Third Parties

We may share personal information with the following third parties:

Third Party	Purpose	Location
Supabase	Database hosting and authentication	USA
Vercel	Application hosting	USA
Resend	Transactional email delivery	USA
Stripe	Payment processing (where applicable)	USA
Mindbody	Payment processing (where applicable)	USA
Competition organizers	Roster and results management for competitions you registered for	Canada / USA
National / international federations	Results submission for sanctioned competitions	Varies

We do not sell personal information to third parties.

8. Cross-Border Transfers

KBSComp is based in Canada. Several of our third-party service providers are located in the United States, meaning your personal information may be stored or processed in the USA. We ensure these transfers comply with PIPEDA requirements and require third-party processors to maintain appropriate protections equivalent to those described in this policy.

9. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Specifically:

• Registration records are retained for 7 years following the competition date to support results verification, federation reporting, dispute resolution, and CRA obligations.
• Account information is retained for the duration your account is active, plus 2 years after account closure.
• Update sign-ups are kept until you unsubscribe or ask us to delete them, and are deleted within 30 days of that request.

To request account closure or deletion of your personal information, contact privacy@kbscomp.com. We will action requests within 30 days, subject to legal retention obligations.

10. Security

We protect personal information using industry-standard security measures including encryption in transit (TLS), encryption at rest (Supabase), row-level access controls, and role-based permissions. No method of electronic storage is 100% secure.

11. Analytics and Tracking

KBSComp does not currently use third-party analytics or tracking tools. If we introduce analytics in the future, this policy will be updated prior to their activation to disclose what is collected and how it is used.

12. Your Rights

Under PIPEDA, BC PIPA, and applicable law, you have the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete information
• Withdraw consent for the use of your personal information
• Request deletion of your personal information, subject to legal or contractual obligations
• File a complaint with the Office of the Privacy Commissioner of Canada (www.priv.gc.ca) or the BC Information and Privacy Commissioner (www.oipc.bc.ca)

To exercise any of these rights, contact: privacy@kbscomp.com

We will respond to access and correction requests within 30 days.

13. Policy Updates and Versioning

We may update this Privacy Policy from time to time. Each version is assigned a version number and effective date. When we update the policy, we will post the new version on this page and update the "Last updated" date. If changes are material, we will notify affected users by email.

Your registration records include the version of this policy you acknowledged at the time of registration. Prior versions are available upon request.

14. Contact

For privacy-related inquiries or to exercise your rights:

Privacy Officer, KBSComp Email: privacy@kbscomp.com Website: kbscomp.com/privacy